Policies & Agreements
DanceFlowHaven Policies & Agreements
Welcome to DanceFlowHaven. Our mission is to build a vibrant, safe, and inspiring space where UrbanKiz, Brazilian Zouk, and partner dance flourish in a culture of connection, consent, and community care.
By participating in our events, classes, or programs, you agree to the following terms and policies. These are designed to protect all participants, instructors, and organizers while fostering a respectful and joyful environment.
✅ LIABILITY WAIVER
I understand that partner dancing, like any physical activity, carries an inherent risk of injury. By attending any DanceFlowHaven class, social, lab, workshop, or event, I accept full responsibility for my participation and assume all associated risks.
I release DanceFlowHaven, its instructors, staff, DJs, volunteers, and venue partners from any liability for injuries, illness, or losses sustained before, during, or after participation.
In the event of a medical emergency, I authorize DanceFlowHaven to arrange medical services on my behalf, understanding I am solely responsible for all related costs.
📸 PHOTO & VIDEO RELEASE
DanceFlowHaven reserves the right to photograph and video record classes and events for promotional and archival purposes. By attending, I grant permission for DanceFlowHaven to use my image or likeness, without compensation, in marketing materials, social media, or other media now or hereafter known. If I prefer not to be filmed or photographed, I will notify staff in advance so accommodations can be made.
💸 REFUND & PASS TRANSFER POLICY
All sales are final. We do not offer refunds for classes, socials, workshops, team training, or special events. Passes are non-transferable unless explicitly authorized by the organizers. Please review event details before purchase and contact us in advance with any concerns. In the event DanceFlowHaven cancels a program or changes dates significantly, credit or refunds may be offered at our discretion.
🛡️ COMMUNITY EXPECTATIONS & BOUNDARIES POLICY
At DanceFlowHaven, we are committed to cultivating a space rooted in respect, agency, and mutual care. All participants at our events are expected to uphold the values of consent, communication, and community wellbeing.
By attending a DanceFlowHaven event, you acknowledge and agree to the following:
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You are an autonomous adult, capable of setting and communicating your own physical and emotional boundaries, both verbally and nonverbally.
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You have the right to decline a dance with anyone for any reason, without needing to explain.
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You have the right to end a dance at any point if something feels uncomfortable, unsafe, or inappropriate.
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You are encouraged to assert your boundaries clearly. If your boundaries are ignored, dismissed, or crossed in any way—intentionally or unintentionally—you have the right and the responsibility to make an incident report.
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You may make a report whether the boundary violation occurred during an attempt to assert yourself, after you've clearly expressed discomfort, or if you were prevented from asserting boundaries at all.
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You are encouraged to seek resources and continue learning about consent, embodiment, and navigating intimacy in partner dance—DanceFlowHaven offers support and guidance for this ongoing growth.
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You are empowered to bring concerns or incidents to the attention of the event organizer or designated Safe Space Coordinator as early and as often as needed. You will be met with care, discretion, and non-retaliation.
🌱 Modalities for Healthy Relating
Never attribute to malice what could be explained by misunderstanding.
Dance Example: If someone turns away mid-dance or ends the song early, consider they might be dizzy, overwhelmed, or having a tough day—not necessarily rejecting you.
The simplest explanation is often the right one.
Dance Example: If a dancer declines your invitation, it might be that they need a break, not that they dislike you.
Start with the belief that others mean well.
Dance Example: If a partner tries a new move and it feels awkward, assume they’re experimenting or learning—not trying to make you uncomfortable.
Treat others how they want to be treated.
Dance Example: Ask for preferences on things like close embrace or dips—don’t assume everyone wants what you want.
Check your own projections before judging others.
Dance Example: If you feel rejected or tense during a dance, pause to ask, "Is this about the other person, or am I bringing past experiences into this moment?"
The 90/10 Rule (Radical Responsibility)
Own your part in every interaction.
Dance Example: If a move feels rough or confusing, take a moment to reflect on your own role and offer collaborative feedback instead of blame.
Value kindness over flawlessness.
Dance Example: If someone missteps or forgets choreography, encourage them. Laugh with them. We’re all human.
Circle Process / Restorative Justice
Address harm through dialogue and repair.
Dance Example: If something inappropriate happens, speak to the person or organizer respectfully, aiming for understanding and resolution, not punishment.
Everyone contributes what they can.
Dance Example: Maybe you can't teach or DJ, but your warmth, vibe, or check-in with a new dancer helps create community.
Consent is ongoing, can be withdrawn, and applies to all touch and interaction.
Dance Example: Always ask before attempting lifts, close hold, or sensual movements. Check in mid-dance.
We all have parts—some playful, some protective.
Dance Example: If you freeze during a dance, a part of you might be protecting you. Honor it, breathe, and check in with yourself.
Nonviolent Communication (NVC)
Speak needs without blame. Listen for the need beneath the words.
Dance Example: Instead of "You always pull too hard," try "I feel tension in my shoulder. Could we try a lighter lead?"
The Four Agreements (Don Miguel Ruiz)
Be impeccable with your word. Don’t take things personally. Don’t assume. Always do your best.
Dance Example: If someone critiques your dance, don’t assume they dislike you. Stay centered in your growth journey.
The Drama Triangle (Karpman Model)
Avoid falling into roles of victim, rescuer, or persecutor.
Dance Example: Instead of rescuing someone from an awkward interaction, check in first. Let others name their needs.
Your nervous system shapes your connection. Safety matters.
Dance Example: If you or your partner seem disconnected or shut down, take a breath. Safety and attunement come first.
Our past shapes how we relate.
Dance Example: If someone seems clingy or distant after a dance, it might reflect attachment needs, not rudeness. Be kind.
You are made up of different voices and needs.
Dance Example: One part of you might want to be bold on the floor; another might fear judgment. Listen to both.
Learn and assert your limits with clarity and care.
Dance Example: You can say, "No dips, please" or "Let’s pause for a break" without guilt.
Know your emotional range of comfort and safety.
Dance Example: If you feel overstimulated, anxious, or numb, it might be time to take a break and self-regulate.
Circle of Trust (Parker Palmer)
Create space where truth can be spoken without fear.
Dance Example: When someone shares feedback or concern, listen with care and avoid judgment.
💬 SAFE SPACE & CONSENT POLICY
We are committed to building an inclusive space where everyone—regardless of identity, background, or experience—can feel welcome and respected. All participants agree to:
1. Respect Boundaries
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Always ask before initiating close embrace, dips, hugs, or intimate gestures.
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A “no,” “not right now,” or lack of enthusiastic “yes” means no.
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Respect non-verbal cues and give space when needed.
2. Role Freedom
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Dance roles (lead/follow/switch) are not assigned by gender.
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We celebrate your right to explore any role and switch fluidly if desired.
3. Clean Communication
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Practice kindness and clarity—especially in moments of miscommunication.
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Offer feedback only when requested or when safety is at stake.
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Receive feedback or decline gracefully, without shaming or coercion.
4. Accountability
All dancers, instructors, and staff are expected to uphold these values. To ensure a restorative and fair process:
Level 1 – Education
First-time or minor boundary misunderstandings will result in a supportive conversation, reminder of expectations, and optional consent education.
Level 2 – Suspension
Repeated or concerning behavior may result in a 1–3 month suspension, required participation in consent training, and monitored reintegration.
Level 3 – Ban
Serious violations (harassment, violence, or repeated misconduct) may result in a 12-month suspension or permanent ban from DanceFlowHaven spaces.
DanceFlowHaven reserves the right to take immediate action to maintain safety, up to and including removal from events or denial of service.
🛡️ INSTRUCTOR / DJ / STAFF CODE OF CONDUCT
Instructors and DJs are expected to:
* Arrive on time, prepared, and sober.
* Maintain inclusive, affirming, and respectful language and conduct.
* Teach and perform in ways that uphold safety, consent, and creative expression.
* Disclose any past or current safety concerns or investigations prior to accepting teaching roles.
* Model positive engagement with students and community members.
We expect all DanceFlowHaven leaders to be role models both on and off the floor—including on social media and in the broader dance scene.
📥 INCIDENT REPORTING
If you experience or witness behavior that compromises safety, please let us know immediately.
You can:
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Speak directly with a DanceFlowHaven staff member
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Submit a confidential report below
We are committed to addressing issues transparently and with care. You will not be punished for speaking up.
*** We will soon have a Safe Spaces coordinator ***
🧠 FINAL AGREEMENT
By attending a DanceFlowHaven event or class, I confirm I have read and understood this document, and agree to abide by the community standards set forth. I acknowledge that failure to do so may result in removal without refund.
Let’s co-create something beautiful. 💫
Report an Incident
Let us know if you witness or experience a policy violation
